Used Copy Machines

Copy machines are an asset to any office or business. The ability to generate paperwork, without running out to make copies, saves time and money. However, a copy machine can be expensive. Purchasing used copy machines for your business is a cost effective way to get all the benefits of owning your own copier without hurting the bottom line.

When looking for a used copy machine there are a few things you must check to ensure that you make a good purchase. The first thing you should examine is if the machine is new enough to be computer compatible. Copier that cannot “hook up” to a copier for direct printing will not provide much use in a modern office. If cheap enough, it may be useful for running copies of all ready created documents, but it will not assist you with document creation.

The next thing you must examine is the “clicks” that are on the machine. Every copy machine records how many copies it has made over the life time of the machine. This enables its inner computer to track when it is time for specific maintenance to be performed. Small copiers with over 500,000 clicks on them, unless rebuilt, are not likely a good purchase. Large or industrial copiers can post numbers into the millions before you need to worry about quality.

Used copy machines should have their maintenance record checked. All the modern machines electronically record when a part needs replacing or has been replaced. Request a look at the maintenance record to see if all the parts are new or if you will need to rebuild the machine soon.

An often overlooked issue with used copy machines is the glass on the top of the machine. This glass, if nicked or pitted, will show black dots or streaks on your copies. It is also important that if the copier has an automatic document feeder (ADF) that you check the condition it is in. ADF’s often have roller problems once the machine starts to age. These problems are easily fixed, but checking for this issue prior to purchase can alleviate the need for a service call.

Used copy machines often have special toner bottles that only fit that specific machine. Toner is specifically blended to be compatible with certain machines and is not interchangeable. Make sure that you understand what type of toner the used copy machine requires and the availability and cost of that toner.

Finally, when you examine used copy machines request to run the machine prior to purchase. Look at the copies, are they crisp and clear? Faded copies can signal bad developer or old toner, streaks or spots can signify marks on the drum or glass. All of these are serious issues and should be corrected before purchase.

By following these few simple guidelines you can purchase used copy machines for your office with confidence.